Why I Like Buzzwords (Enterprise 2.0, Web 2.0, Social Media, etc.)

Via Annie Mole on Flickr

Via Annie Mole on Flickr

UK-based The Register has an article out, They used ’em, you reeled: the year’s most overused phrases. The article lists “tech terms that were so overused and misapplied during the last 12 months that they began to lose their meaning.” Included in the list?

  • The cloud
  • Web 2.0
  • Enterprise 2.0
  • Software as a service
  • Agile
  • Green

Then I saw this tweet from Lawrence Liu of Telligent:

I hope “social media” & “Web/Enterprise 2.0” die as way too overloaded buzzwords in 2009. As New Yr reso, I’ll try to avoid using them.

To which Gia Lyons of Jive Software tweeted:

@LLiu I’m with you re the death of “social media” & E/W 2.0 buzzwords. I’m not gonna use ’em either.

I get the sentiment, getting away from the overselling of benefits and hype associated with these terms. But man, at this rate, we’re not going to have any words left to describe Enterprise 2.0, Web 2.0, social media, or anything.

So What Terms Do We Use?

If we stop using terms like ‘Enterprise 2.0’, what would be the replacement(s)? Here’s what Lawrence thought:

@karitas Use real terms like team, community, Facebook, sharing, commenting, rating, discussing. 🙂

Cannot disagree with Lawrence here. Those all are valuable terms. But I wonder how he meant this? Have people been using buzzwords in lieu of those?

  • “We need to get the enterprise 2.0 team together to collaborate”
  • “Let’s put this idea out into our social media community to see what they think”
  • “When employees are web 2.0-ing discussing ideas, make sure the record is accessible everywhere”

What those silly examples show is that there are plenty of points where you shouldn’t use buzzwords. I’m not convinced that people have been abusing the language that badly though.

There are two good reasons that those buzzwords should continue to be part of Lawrence and Gia’s vocabulary in 2009.

Buzzwords Provide Context and Findability

The first reason buzzwords have value is context. When I say ‘Enterprise 2.0’, I’m standing on the shoulders of others who have been working in the field for some time. It’s short hand for:

  • Employees are better off when they can find more content that colleagues create, not less
  • Workers can offer much more value than being just the cog they were hired for
  • People from different locations and units should be able to work together far more easily than they do
  • Companies’ culture needs to be open to empowering employees to drive and critique what’s happening internally
  • Adoption is an ongoing work-in-progress as employees shed old ways of thinking about sharing their contributions

Yup, I get the benefit of those connotations when I say ‘Enterprise 2.0’. You know I’m not talking about CRM or accounting software.

The second reason buzzwords are valuable is they increase findability of content and people. As I’ve written before, I’m tracking the Enterprise 2.0 industry by following specific people (such as Lawrence and Gia) on FriendFeed, plus people who are using terms related to Enterprise 2.0. That’s the whole premise of the Enterprise 2.0 Room on FriendFeed.

If people wholesale stop using buzzwords, the ability to find others with common interests reduces dramatically. When some one writes or tags with ‘Enterprise 2.0’, ‘e2.0’ or ‘social software’, it’s pretty clear what their subject is. But if someone interested in social software inside the enterprise decides to only use terms like ‘Facebook’ or ‘sharing’, they will never be found. To see what I mean, here are Twitter searches for those terms:

Facebook

Sharing

Good luck figuring out who is talking about the enterprise in those results.

When Change Comes, It Will Be Organic, Not Declared

There is a time and place for usage of buzzwords, and it’s possible the language has been abused. But that doesn’t mean you throw the baby out with the bath water. Smart people can discern when to use a buzzword for what they mean, and when to use something more specific (or generic, as the case may be).  I have yet to be troubled by irresponsible use of these terms.

That’s not to say things won’t change. People will use terms like ‘social media’ and ‘Enterprise 2.0’ until better, more descriptive terms emerge. Those new terms will make sense, and will provide the context someone needs when they use them. Right now, our buzzwords fit that bill.

Besides, if we couldn’t simply say ‘Enterprise 2.0’, what would we say?

Software-that-lets-employees-contribute-from anywhere-and-make-it-accessible-to-all-to-improve-a-company’s-ability-to-know-what-it-knows-and-which-requires-a-strong-employees-are-more-than-cogs-culture

I’ll take brevity on this one.

*****

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My Ten Favorite Tweets – Week Ending 122608

From the home office in the North Pole…

#1: Guy tweeting after the plane crash was amazing (http://bit.ly/w6d6). Instant news. My non-twittering wife’s reaction? Eye-roll, “why?”

#2: Are you a long form twitterer? I often hit 140+ characters in my tweets, and spend time cutting them back.

#3: @mediaphyter You’re right about Twitter making us more succinct. You know where I’m seeing it most? In my emails, of all things.

#4: Enterprise 2.0 question: How important is it that things go viral inside a company?

#5: Gartner Hype Cycle for Social Software Aug 2008 – full 50-page report: http://bit.ly/ZVf6 (pdf)

#6: Some really great pix of…parents throwing their kids in the air (http://bit.ly/N5ul). This is something I do w/ my 2 y.o. girl, need pix!

#7: Listening to 7 y.o. piano prodigy on NPR, Ethan Bortnick http://bit.ly/80LW Funny to hear accomplished piano w/ a little boy’s personality.

#8: TwitterCounter has a revenue model. You pay to be a featured user on their home page/twitter user stats pages. $130/week http://bit.ly/Ve6N

#9: Hey…conservative commentator/Fox personality Michelle Malkin is now tweeting. http://twitter.com/michellemal… And the bus keeps rollin’

#10: I now await my kids’ going to sleep, so my Santa duties can get underway. I’ve got a doll house and a race track to assemble.

*****

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My Ten Favorite Tweets – Week Ending 121908

From the home office in Short Pump, VA…

#1: “Each year there is more information created on the Web than in all the previous years combined. ” Jim Breyer of Accel http://bit.ly/12nH3

#2: Per a Yahoo product rep, the average search session lasts 15 minutes http://bit.ly/eSrr

#3: What a lovely bitchmeme we have this weekend…and in case you’re curious, here’s Dave Winer’s definition of a bitchmeme: http://bit.ly/MYJm

#4: It takes 6-9 months for a blog to get fully ramped up in terms of readership per @duncanriley http://bit.ly/W0LO

#5: Great story of a Best Buy meeting where a raging Twitter conversation happened while the room was respectfully quiet http://bit.ly/FkKM

#6: 60% of e2.0 vendors will be bought or go under in 2009, according to Gartner http://bit.ly/Acyg >> Oy!

#7: Today is my one-year anniversary of Twitter. First tweet? “Trying to get warm-n-fuzzy about Twitter…” http://bit.ly/fss2 Accomplished!

#8: Office 2007 – really, really confusing if you’re used to Office 2003 or prior versions.

#9: FriendFeed got a spammer attack, the team quickly took care of it. One thing I wonder: why do these spammers always have such bad grammar?

#10: My sister just earned her PhD in linguistics this morning from Georgetown. Way to go Helen!

*****

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The Top 10 Enterprise 2.0 Stories of 2008

The enterprise 2.0 space saw good action this year. I’ve had a chance to see it up close, starting the year with BEA Systems (now Oracle) and closing out the year with Connectbeam. I think it’s fair to say that in 2007, social software was still something of a missionary sale. In 2008, company inquiries increased a lot. The burden still falls on the vendors to articulate business benefits, adoption strategies and use cases. But enterprise customers are now partners in this work.

So let’s get to it. Here are my top ten stories for the year:

1. Activity Streams

Facebook really got this going with its newsfeed, and FriendFeed took it to an art form with its lifestreaming service. In 2008, many vendors added activity streams to their applications: Connectbeam, BEA Systems, Atlassian, SocialText, Jive Software and others.  Activity streams are great for improving awareness of colleagues’ activities, and adding a new searchable object: actions.

2. Forrester’s $4.6 Billion Forecast

Forrester Research made a splash with its forecast that Enterprise 2.0 will be a $4.6 billion market by 2013. The ReadWriteWeb story about it has been bookmarked to Del.icio.us 386 times and counting. Forrester’s projections provided a solid analytical framework for the different tools, used internally and externally. According to the analysis, social networking will be the most popular tool for companies. Whether you buy the forecast or not, they remain the best-known, most visible numbers to date.

3. Oracle Beehive

Larry Ellison is fond of essentially dismissing SaaS. He does not have Oracle invest much in the trend. But Oracle did seem to embrace Enterprise 2.0 in a big way this year with Beehive, which is an “integrated set of collaboration services.”  The New York Times quotes Oracle EVP  Chuck Rozwat: “It is a product we built from scratch over the last three years.” Now since Oracle is a huge enterprise software company, there’s plenty of skepticism about the capabilities and innovation of Beehive. But there’s no denying that Oracle has the ear of the enterprise, and picks up a lot of market intelligence through its customer base. While Beehive itself may or may not succeed, the idea that Oracle came out with Beehive was a big story.

4. AIIM/McKinsey Surveys

Research and consulting firms AIIM and McKinsey each came out with surveys of corporate interest in enterprise 2.0. The AIIM survey looked at levels of awareness and interest among different Enterprise 2.0 technologies. AIIM also took a fairly expansive view of social software. The top 3 “Enterprise 2.0” technologies in terms of corporate awareness? Email, instant messaging, search. That’s actually a funny list, yet there are lessons there for vendors and consultants in the social software industry. If those are entrenched, can you play nicely with them? One other quote I like from the report:

This study of 441 end users found that a majority of organizations recognize Enterprise 2.0 as critical to the success of their business goals and objectives, but that most do not have a clear understanding of what Enterprise 2.0 is.

McKinsey’s survey of enterprises looked at the interest in various tools as well. It also asked respondents what the leading barriers were for success of social software initiatives. Top three were: (1) Lack of understanding for their financial return; (2) Company culture; (3) Insufficient incentives to adopt or experiment with the tools.

5. Facebook Co-Founder Leaves to Start an Enterprise 2.0 Company

Facebook co-founder Dustin Moskovitz and colleague Justin Rosenstein announced they were leaving the hot consumer social network to start a new company. The new company will “build an extensible enterprise productivity suite,” with the goal of “making companies themselves run better.” Why would these young guys, sitting on top of the leader in consumer social networking, choose to exit? As I wrote at the time:

The Enterprise 2.0 market is still quite nascent and fragmented. Combine that industry profile with projected spending in the category, and suddenly you understand why these guys are striking out on their own.

Assuming they’ll be able to tap the mother ship for help, I think this was a fairly important story this year.

6. Microblogging Enters the Enterprise

Joining wikis, blogs, social bookmarking and other incumbent tools this year was microblogging . Given the way Twitter is used by Enterprise 2.0 aficionados, and is enjoying skyrocketing popularity, it’s no surprise we started seeing microblogging emerge for internal use. At the mostly consumer-focused TechCrunch50, enterprise microblogging start-up Yammer won the top prize. Other start-ups in the category include SocialCast and Present.ly. SocialText added microblogging with its release of Signals.

7. Gartner Narrows its Criteria for Social Software

Gartner came out with its Social Software Magic Quadrant in October. As SageCircle notes:

Gartner’s Magic Quadrant is probably the iconic piece of analyst research. With its visibility and status, it also has enormous influence on vendor sales opportunities, especially when it comes time for IT buyers to draw up the all-important vendor short lists.

So it was with great interest when I read that Gartner had narrowed the criteria for whom it puts in the Magic Quadrant:

Added blogs and wikis to the functionality requirements

The effect of that is to establish those two tools as the de facto standard for enterprise social software inside the enterprise. To the extent corporate buyers are listening to Gartner for signals about the market, this will make it a bit more challenging for start-ups with interesting offerings that address other parts of the social software market. Yammer, for instance, won’t make it into their Magic Quadrant.

8. Enterprise RSS Fails to Take Off

RSS is one of those technologies that you know has huge value, and yet continues to struggle for awareness and adoption. Google tracks the leading “what is” searches. The fifth most popular on its list? “What is RSS?” Take that as both good and bad. Good that people want to know, bad that awareness continues to be a struggle.

Forrester analyst Oliver Young has a sharp write-up that shows enterprise RSS did not expand inside companies as many had thought it would this year. As he notes:

Of the three enterprise RSS vendors selling into this space at the start of 2008: KnowNow went out of business completely; NewsGator shifted focus and now leads with its Social Sites for SharePoint offering, while its Enterprise Server catches much less attention; and Attensa has been very quiet this year.

RSS is a great way to distribute content inside companies, but its ongoing limited adoption was a big non-story for the year.

9. IBM and Intel Issue Employee Social Media Guidelines

IBM and Intel each established guidelines for their employees who participate in social media. As I wrote, this essentially was a deputization of employees as brand managers out on the web. These market leaders were essentially saying, “have at it out there on blogs, social networks, Twitter, etc. But make sure you know the company’s expectations.” These guidelines represent a milestone in large enterprises’ comfort with social media. I expect we’ll see more of this in 2009.

10. The Recession

This affects all industries, globally, of course. And Enterprise 2.0 is no exception. Jive Software made news with its layoffs, but the effect was industry-wide. And of course, corporate buyers aren’t immune either.

Those are my ten. Did I miss a big story for 2008? Add your thoughts in the comments.

If you’re interested in tracking what happens in 2009, I encourage you to join the Enterprise 2.0 Room on FriendFeed. It is a centralized location for tweets and Del.icio.us bookmarks that specifically relate to Enterprise 2.0.

*****

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Supply-Demand Curves for Attention

The basic ideas behind the Attention Economy are simple. Such an economy facilitates a marketplace where consumers agree to receives services in exchange for their attention.

Alex Iskold, ReadWriteWeb, The Attention Economy: An Overview

The attention economy. It’s a natural evolution of our ever-growing thirst for information, and the easier means to create it. It’s everywhere, and it’s not going anywhere. The democratization of content production, the endless array of choices for consumption.

In Alex’s post, he listed four attention services, as they relate to e-commerce: alerts, news, search, shopping.  In the world of information, I focus on three use cases for the consumption of information:

  1. Search = you have a specific need now
  2. Serendipity = you happen across useful information
  3. Notifications = you’re tracking specific areas of interest

I’ve previously talked about these three use cases. In a post over on the Connectbeam blog, I wrote a longer post about the supply demand curves for content in the Attention Economy. What are the different ways to increase share of mind for workers’ contributions, in the context of those three consumption use cases.

The chart below is from that post. It charts the content demand curves for search, serendipity and notifications.

micro-economies-of-attention-3-demand-curves-for-content

Following the blue dotted line…

  • For a given quantity of user generated content, people are willing to invest more attention on Search than on Notifications or Serendipity
  • For a given “price” of attention, people will consume more content via Search than for Notifications or Serendipity

Search has always been a primary use case. Google leveraged the power of that attention to dominate online ads.

Serendipity is relatively new entry in the world of consumption. Putting content in front of someone, content that they had not expressed any prior interest in. A lot of the e-commerce recommendation systems are built on this premise, such as Amazon.com’s recommendations. And companies like Aggregate Knowledge put related content in front of readers of media websites.

Notifications are content you have expressed a prior interest in, but don’t have an acute, immediate need for like you do with Search. I use the Enterprise 2.0 Room on FriendFeed for this purpose.

The demand curves above have two important qualities that differentiate them:

  • Where they fall in relation to each other on the X and Y axes
  • Their curves

As you can see with how I’ve drawn them, Search and Notifications are still the best way to command someone’s attention. Search = relevance + need. Notifications = relevance.

Serendipity commands less attention, but it can have the property of not requiring opt-in by a user. Which means you can put a lot of content in front of users, and some percentage of it will be useful. The risk is that a site overdoes it, and dumps too much Serendipitous-type content in front of users. That’s a good way to drive them away because they have to put too much attention on what they’re seeing. Hence the Serendipity curve. If you demand too much attention, you will greatly reduce the amount of content consumed. Aggregate Knowledge typically puts a limited number of recommendations in front of readers.

On the Connectbeam blog post, I connect these subjects to employee adoption of social software. Check it out if that’s an area of interest for you.

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Early: Companies Deputizing Their Employees as Brand Managers

For the longest time, social media enthusiasts have noted that employees represent their companies, whether they realize it or not. This becomes more apparent every day as more people take part in the Grand Conversation.

Two tech behemoths have in recent weeks released their social media guidelines for employees. I’ll describe them a bit below, but I think it’s worth noting what milestones there are. Historically, large companies haven’t really encouraged employees to talk out in the market. But then, historically all you had were newspapers and trade magazines.

Companies have had to figure out how to handle social media. Some are advancing well, others are stuck in the 1990s. Here’s a spectrum of ways companies can handle employees and social media:

spectrum-of-trust-for-employee-social-media

Social media sites blocked: This is an ongoing issue. More companies appear to be enlightened, but there’s still a persistent, old school strain that blocks them. Hard for your employees to engage in social media if they can’t get to the sites.

Only marketing engages social media: Also known as the YouTube Strategy. Social media is a thing that you use to go viral. Other employees may be out there, but they probably need to keep their company identity a secret.

Only approved employees engage: This is actually a company warming up to social media. It knows there is more than the YouTube Strategy. It wants employees to participate.

EMC found some good natural blogging talent internally that it promoted to be EMC’s external voices. And that has paid off well in terms of market engagement. [See update in the paragraph below – EMC is actually deputizing its employees as well.]

All employees are deputized: This is what IBM and Intel are doing. They are treating every employee as an individual brand manager out on the Web. They are deputizing them by giving them guidelines, setting expectations, and then letting them act on their own. It’s a wonderful way to let employees both (1) engage the market about their company and their work; and (2) learn from others as to the state of their fields.

UPDATE: Per the comments below, EMC is actually another proponent of deputizing all employees.

Everyone does their own thing: Not having any type of policy is the policy. This is the default position. And companies still benefit tremendously here. They just may have some employee behaviors they wouldn’t want to see.

Oddly enough, I’d say most companies are on either extreme. They either block social media, or have no policy. But IBM and Intel are pointing to a new thinking about how companies and their employees are engaging social media.

A Look at IBM and Intel’s Guidelines

IBM released its social media guidelines several weeks ago. Intel’s came out last week. Both do a great job of mixing corporate interests with a hands-off approach that defines authentic social media engagement. The documents are pretty good reads, and surprisingly similar. Looks like Intel was a good student of IBM’s guidelines.

I’ve pulled together highlights from each companies’ guidelines below:

table-of-ibm-intel-social-media-guidelines

Lots of respect to IBM and Intel for their guidelines. These companies are trendsetters, and I look forward to other companies joining the fray.

*****

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My Ten Favorite Tweets – Week Ending 121208

From the home office in Charlottesville, VA…

#1: “If you’re not blogging, you’re an idiot” – Tom Peters http://bit.ly/toNh >> Perhaps overstating it a tiny bit…

#2: Reading: Will Enterprise 2.0 ever enter big organizations? http://bit.ly/9QkK Well-articulated point re: cogs v. valu of complete individual

#3: So interesting that corporations are creating social media guidelines for employees. Intel is the latest: http://bit.ly/I3Pj

#4: Working on a kindergarten application essay. Yes, a kindergarten essay. Not something my parents had to worry about when I was a kid.

#5: Observation: if u wait to blog about a big Google announcement til the next day, your post is at the top of the Google post links = traffic.

#6: @problogger Thanks for the tweet of my blog post. Glad you like it.

#7: Reading: How ‘visionary’ raised – and lost – a fortune http://bit.ly/HiPc Great article re: my old employer Pay By Touch. Drugs, crimes, $$$

#8: Consequence of listening to Last.fm. Song I like comes on here at Specialty’s, I want to favorite it. I click around in the air instead…

#9: My preso, “Double the Value of Your Social Software”, was added to the Social Media Leadership group on SlideShare: http://bit.ly/tUaD

#10: Following @SantaClaus25 who is following more than he is followed. Guess he needs to track who’s naughty and nice…

Atlassian’s Confluence Wiki Gets Social: Embed Your Favorite Social Media

Zoli Erdos has a nice write-up of enterprise software company Atlassian, titled Business Models and Right-brained Geeks. In it, he notes the culture of Atlassian is different from many enterprise software companies:

Atlassian is a “different” company in so many ways… no wonder they are still hiring while the rest of the world is busy downsizing.  But one thing I’ve not realized until now is they have a backup business plan. They could quit Technology tomorrow and become a Creative Agency overnight.smile_wink Need proof?

We use Atlassian’s Confluence wiki in our office, and I’ll bet a lot of you do as well. It’s easy to use, and I’ve become a big fan of it versus using Microsoft Word.

So it’s no surprise that the latest release, Confluence 2.10 has a really cool feature: the Widget Connector. Uh…come again?

The Widget Connector. It is a lightweight way to embed content from 16 different social media sites:

atlassian-confluence-connector-widget-supported-sites

I have to say, that’s pretty cool. The ability to embed media created elsewhere is a wonderful feature for any site. I’ve embedded my recent SlideShare on the About Page for this blog. And the ability to embed Vimeo videos was great for a recent post where I talked with MADtv’s Chris Kula.

LinkedIn recently started doing this as well. You can add content and applications from 10 different sites to your profile. It’s a smart play for companies. By letting you bring content from elsewhere, these sites become valuable platforms for getting business done.

Considering the Widget Connector in a Business Context

The interesting thing here is that these sites are indeed social. So the content that will be included is likely to be that which is OK for public viewing. Which means some sensitive internal content won’t be found on these sites. I know many of these sites allow private, restricted access content. It’s unclear whether restricted access content can be embedded though.

But a lot of what businesses do is perfectly fine for public consumption. Well, make sure you embed it in the wiki! Conference presentations, product demos, marketing media, product pictures, etc. In fact, the bias should be to have this content public and findable unless there is a real concern about loss of confidential information. Being a presence in the industry means getting out there with information and ideas that you share. Of course, not everything should be accessible. For instance, a webinar should be public, while a customer presentation will stay internal.

The reality is that companies are expanding their presence on social media sites, even if it is happening in a halting fashion. Turns out consumers are starting to expect it. As use of these various social media sites expands, having a central place to view and track the content on them makes a lot of sense.

Another use I see for this is collecting information from various services and users to build out research on:

  • New product or service initiatives
  • Competitors
  • Customers
  • Regulatory and standards development

Consider Atlassian’s release of Confluence 2.10 another step forward in expanding the use and value of social media for business purposes.

*****

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My Ten Favorite Tweets – Week Ending 120508

From the home office in Truth or Consequences, NM…

#1: Love this post by Atlassian’s @barconati Connectbeam Connects | Confluence Customers Beam http://bit.ly/5VhY >> why E2.0 integrati …

#2: Noticing that my tweets that hit 140 characters are having text cut off well before 140. Anyone else?

#3: @twitter A bug. Char. < and > are stored as 4 char. in ur DB, not 1. Means each use cuts max char. of tweet by 3. This tweet’s max=134

#4: One effect of BackType – I am more conscientious than ever about commenting. Comments have the effect of Google Reader shares.

#5: Lump by Presidents of the USA comes on radio. Says 20-something, “Oh that’s the classic rock station.” Lump is classic rock? Ouch!

#6: One thing vacations with little kids ain’t…restful.

#7: RT @timoreilly Derived intelligence from large data sets is a kind of interest or “float” on data. Analogy of Web 2.0 data to capital.

#8: The H-P Social Computing Lab is doing some really interesting research http://bit.ly/k7dI

#9: RT @jbordeaux re: enterprise 2.0 “And like pornography: they’ll pay too much, get over-excited after tiny results, but soon regret it.”

#10: But at least I’ve got a Sam Adams.

90-9-1 Participation and Enterprise Social Software Adoption

In 2006, Jakob Nielsen postulated that participation in online communities followed these characteristics:

  • 90% of users are lurkers (i.e., read or observe, but don’t contribute).
  • 9% of users contribute from time to time, but other priorities dominate their time.
  • 1% of users participate a lot and account for most contributions: it can seem as if they don’t have lives because they often post just minutes after whatever event they’re commenting on occurs.

This was groundbreaking research, and it is a terrific framework for thinking about communities. Its lessons can help sites design better interactions.

The 90-9-1 is useful for thinking about employee participation as well. The more people who participate, the more Enterprise 2.0 advances companies’ fortunes.

But in really thinking about communities, it occurred to me that 90-9-1 is an incomplete basis for considering participation inside the enterprise. In reality out on the web, participation levels for a typical site are more aptly described by the pyramid below:

true-rates-of-online-participation1

Of course, this is a fairly useless graphic for the consumer Web. Obviously, the vast majority of users don’t visit any single site. Tell me something I don’t know.

Inside a company, this graphic becomes critical. Consumers can live with splintered participation on various websites, be they Web 2.0 or Web 1.0. But this approach is terrible inside companies.

For instance, assume there’s a major initiative underway inside a company. Some employees are using the company wiki, but others never visit the wiki. They use email and PowerPoint decks to trade information and ideas. As things progress, some employees think to check the wiki for new items. Others never check the wiki, and exclusively head out to Google to find information, even if the same or better information has already been added by colleagues to the wiki.

Splintered participation. Out on the consumer web, it’s a personal choice. Inside companies, it’s inefficiency.

For companies to get full benefit from the social productivity tools deployed to employees, participation has got to look better than 99-0.90-0.09-0.01.

Improve Tools Visibility

A recent blog post by Oliver Marks on ZDNet examined integration of Enterprise 2.0 inside companies. This quote hypothesized a cause for low adoption of wikis and blogs in some organizations:

This is why there are so many sparsely populated wikis and blogs slowly twisting in the wind in the corporate world – because they were set up as tentative trial balloons with no clear utility or guidelines for expected use.

The gist of his point is that before you let these apps in your door, know why you want to use them. That’s solid advice, and should be clearer for projects from the start.

I’d like to suggest another way to influence participation inside companies. Wait…let me quote Dinesh Tantri’s idea for increasing participation:

We would need some means of allowing users to carry these services in a virtual backpack. This backpack should be available at all points where users interact with information systems. (Desktop, Intranet, Extranet and probably enterprise apps ). Browser and desktop extensions are one easy way of doing this. Perhaps smarter ways of doing this in a browser/platform agnostic way will emerge. The point is, usability and the interaction design of Enterprise 2.0 deployments has to be high on the agenda of enterprises trying to leverage them.

The idea is embedding social software into the regular tools and activities that employees already use. Dennis Howlett advocates this with the ESME microblogging project with which he works. It’s an idea I like a lot.

If you think about how things work out on the web, awareness grows for tools like Facebook, Twitter, Digg, FriendFeed, etc. as people find about them naturally. There’s no policy prescription for using these apps. They come into view in the course of one’s dealing on the web.

What I like about Dinesh’s idea is that it lets the “99%” crowd, those who never visit a particular site, discover content, conversations and people that are relevant to their day-to-day jobs. This raises their awareness. When you run a search and find out that something relevant to you is already on someone’s blog, or the wiki or microshared, you suddenly have more interest in that tool. That awareness is important for any tool, even more so when its use is not mandated by senior management.

Raising awareness of social software tools, content and users. A critical component of a successful rollout of Enterprise 2.0.

I’m @bhc3 on Twitter.

My Ten Favorite Tweets – Week Ending 112108

From the home office in Manila, Philippines…

#1: “If a mind is always open, it never finishes anything. If it’s always closed, it never starts.” – Scott Berkun, The Myths of Innovation

#2: @pico On FriendFeed? Attention on FriendFeed (for non A-Listers) is driven by: being interactive + decent-to-great content.

#3: Observation: E2.0 crowd is much more active on Twitter than FriendFeed: (1) established connections, (2) conversations, (3) broadcast.

#4: @pico It’s kind of a parallel to enterprise 2.0 in general. E2.0 tracks what happens in Web 2.0, with a 2 year delay. Web 2.0 is the filter.

#5: Just showed my colleague how I’ve got my FriendFeed Enterprise 2.0 List up on my monitor via real-time. His reaction? “Gotta show me how!”

#6: Reading: Why doesn’t anyone care about HP? http://bit.ly/16dEB

#7: @jeffmann The Gartner MQ for social software available in full without registration here: http://bit.ly/gs6dH

#8: Preso best practice = mostly pix, few words. Great for in-person presentations. But Slideshare versions lose context w/ single word slides.

#9: Wow, now my LinkedIn profile is pimped out with my blog posts and Slideshare. Really, really cool what LinkedIn is doing.

#10: RT @THE_REAL_SHAQ Sittin next to steve nash, tryna get hi to join twitter >> Twitter’s viral nature is everywhere…

*****

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Three Ways to Double the Value of Your Social Software

I did a Connectbeam webinar yesterday, Double the Value of Your Social Software. One thing about webinars is they really force you to crystallize your thinking, and you get to try out some cool new ideas. This one was a lot of fun for me. I enjoyed bringing some unconventional examples to the discussion.

So how exactly does one “double the value” of social software? The core of the argument is that integrating the various social software apps inside companies produces a new layer of value. In terms of how this happens, I developed three areas of focus:

  1. Expand information’s reach
  2. Create an employee skills database
  3. Diversify and strengthen workers’ sources of information

The Slideshare below is the presentation I used in the webinar. Below the Slideshare, I describe the background and the three areas of focus.

“Enterprise Silos” 2.0

The great thing about companies rolling out the tools of Web 2.0 is that it lets people from everywhere contribute. Multiple people jump on wikis, blogs, microblogging, etc. Social software can tear down the departmental and geographic walls that separate employees.

So it’s ironic that these wall-busting apps end up as new walled gardens of participation. Employees update their Confluence wiki, they blog on Movable Type and Yammer away. But there’s no integration of the apps.

There’s a screaming need to pull these social software apps together. The folks over at venture capital firm Foundry Group laid out a nice investment theme with regard to Glue.  A lot of the logic from that post applies to the proliferation of social software apps inside companies.

By connecting the different social software apps inside companies, companies will realize a new source of value from them, “doubling” their value.

With that, let’s look at the three new sources of value when you integrate these apps.

Expand Information’s Reach

It’s true that information is the key driver of success in the market today. That’s a truism, overplayed theme, I know.

But, it has had its effects inside companies. You see this theme played out in architectural decisions, such Service Oriented Architectures, which makes integrating data and processes much easier. Mashups are another area where we see this.

How about the consumers of data? How to optimize the creation, distribution and consumption of data inside the enterprise?

This is an area where Enterprise 2.0 can learn a lesson from the world of e-commerce. E-commerce companies work hard to optimize the finding and purchasing processes on their sites. Every extra step it takes to find something or to purchase it causes some percentage of consumers to drop out. So they work hard to provide a full, but easy experience.

How about applying that thinking to accessing the employee-generated content inside companies?
How to reduce the steps to accessing this content?

There are three components for what I’ll call an Information Reach Program:

  • Search
  • Serendipity
  • Notifications

Let’s take a look at those three components.

Search: A Forrester Research survey found that only 44% of employees can regularly find information on their corporate intranet. Meanwhile, Pew Research found that 87% of people can regularly find what they want on the Internet.

Where do you think employees will turn first for information? Now there’s nothing wrong with googling something. New information needs to be brought into the enterprise. It’s healthy and vital.

But the pendulum has swung too far toward looking externally, particularly with the rise employee-generated content. Thing likes social bookmarking, blogging and wikis are letting employees find and filter an array of great information. Yet it’s too easy to ignore.

One way to counteract that? Integrate employee-generated content with search engines. When an employees runs searches, they get their usual search results. But why not also show them related content from the company’s social software? Slide #12 in the Slideshare presentation shows Connectbeam’s example of that.

Serendipity: Also known as, finding useful information when you weren’t expecting it. Or as Dennis Howlett put it:

Serendipity: the 21st C word for ‘bloody good luck.

If search is purposeful, serendipity is passive, and in-the-flow of whatever else you’re doing. For serendipity to work, you have to expose people to a range of information during their activities. And let’s be honest – much of that information will score low on the usefulness scale.

But I argue that you need to cionsider serendipity from a portfolio perspective. If you can enable employees to be exposed to random information in high volumes, there will be cases of great matches between something a worker needs and a piece of information she wouldn’t normally see.

Key here is putting this information in-the-flow of daily work. If all employees do is watch a cascade of information, they’re not being very productive.

Notifications: “It’s not information overload. It’s filter failure.” says Clay Shirky. Search is purposeful, serendipity is luck. How about those nuggets of informaiton that you want to know, but aren’t actively searching for and miss during the course of the day? Notifications are the third component of the Information Reach Program.

Key here is to let people personalize their notifications, because people aren’t monolithic in their interests. Top down push processes diminish employees’ interest in tracking the data presented. Filter on groups (e.g. departments, projects, communities of interest), individuals and keywords. These go a long way toward answering Clay Shirky’s point about filter failure.

Create an Employee Skills Database

When you integrate the different social software apps, you can create rich set of data that well-describes what each employee knows and is working on.It’s not just your position and previous titles that matter – it’s your contributions, visible and accessible by all.

We’re seeing steps toward this approach on sites like LinkedIn, with its new apps platform. When you view a person on LinkedIn, you see more than their resume. You get a living, dynamic view of their work. Someday, all that content you’re piping into your LinkedIn  profile should be searchable by others – beyond the current resume entries.

Same idea holds inside enterprises. If you could aggregate employees’ contributions across the social software apps, you have a much richer view of their skills, knowledge and interests than the typical corporate directory.

Connectbeam customer and all-around smart guy Rich Hoeg of Honeywell put it nicely at the recent Defrag conference:

With Connectbeam, I was looking for a social bookmarking application. I ended up with a skills database.

Yes, that’s a Connectbeam plug. But the logic applies more broadly.

Diversify and Strengthen Workers’ Sources of Information

I’ve discussed previously on this blog a fantastic research paper that evaluated the power of employees’ social networks to affect productivity. Basically, the more diverse an employee’s sources of information, and the stronger her connections to a large number of peers, the more productive she is.

Now tie this idea in with Harvard professor Andrew McAfee’s thinking about employees’ Strong, Weak and Potential ties inside companies. Employees already maintain Strong ties inside companies. That’s the status quo out there.

The opportunity for companies is to work those Week and Potential ties. Move them closer to close ties. How?

  • Make employee contributions as findable as possible (i.e. expand information’s reach)
  • Associate activity and tags to individuals
  • Enable easy following of the activities of others
  • Fish where the fish are – put employee generated content where people do their work

Wrapping up

This webinar was a lot of fun, and I think you’ll notice some different thoughts than what is usually seen in these presentations. There are several ideas included in it that really merit exploration separately. I’ll probably do that on this blog, and over on the Connectbeam blog as well.

*****

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